Job Description:

The Office Manager II will work in conjunction with our other Office Manager, to ensure the timely and professional execution of all office administrative functions.  These include IT, inventory and internal communication needs, as well as assistance with budgets and other office related records.

Responsibilities:

• Oversee day to day office operations
• Make recommendations about purchase of technology resources (IT infrastructure, phones, software) and discuss requirements, costs, and timelines
• Research and recommend implementation of new technology services
• Maintain and track accurate inventory of hardware and software
• Inventory, order, issue, recycle, all company tech supplies (i.e. cell phones, printers, computers, wireless orders)
• Manage software licenses
• Manage cell phone plans
• Manage ACC Telecom phone system
• Evaluate electronic postage contract
• Control computer systems budgets and expenditures
• Troubleshoot all tech issues and interface directly with tech support (printers, server, phones, web, etc.)
• Liaise with N’tiva (IT), Centric (leased equipment)
• Post project drawings to McCullough websites and manage them when needed
• Set up all new professional hires in our server for access and set up email
• Set up all new hires with equipment (Computer, Cell Phones, etc., as required)
• Manage, update, maintain all company contacts in Outlook/Procore
• Assist and set up online conference call and meetings
• Keep “key” personnel resumes updated
• Produce AIA 305s
• Produce other AIA docs (owner contracts, subcontracts)
• Manage and help employees with their spam filters
• Work with PMs to set up of job site phone/internet service
• Update, maintain business license applications, records
• Act as primary interface with DSLBD, CBE; Renew certification and maintain records
• Maintain OSHA incident report and file annual reports
• Office supplies inventory & budget
• Miscellaneous admin support as requested by MCC management team and other staff
• Phones should ALWAYS be answered and directed appropriately
• Greeting visitors (first impression, professionalism)

Qualifications:

• Bachelor’s degree in business/administration, communication or comparable field
• 3 or more years experience as an office manager, preferably in the construction industry
• Action-oriented leader, organized, good time management skills
• Strong written and verbal communication skills
• Basic computer skills required (email, Microsoft Office); Procore/ Primavera/ MS Project/ Photoshop experience a plus
• “People-person” who will greet visitors, as well as fellow employees in need of assistance, with professionalism and friendliness